The application is fairly easy to use, and you only need to understand its basics to work with it successfully. Start with adding your accounts one by one and giving them their current balance. Do it in the left part of the screen (where you can see shelves) by tapping “Edit”. Then start working with the chalkboard navigating between the sticky notes. Green sticky note is meant for regular transactions. Blue sticky note is meant for recurring transactions. And the other two are meant for pie charts and bar charts. In the iPhone version you have two more sticky notes: purple is meant for the list of your accounts, and white one is meant for extra features. Extra features: export to HTML and CSV (Excel), sync with other iPads, import your OFX files, and set up a PIN code to protect your entries!
Add all your accounts to the shelves on the left. Tap the word “Edit”, and you will see a new pending account, which you can add. Your accounts can be all your monetary accounts, such as banking accounts, cash, etc. When adding an account, you need to specify its name, icon, description and current balance, and tap “save”.
Transactions are kept under each account you set up, and serve to represent withdrawals (expenses), deposits (income), transfers that take place in real life and would normally appear on a bank statement. Choose the green note now and add your one-time transactions. You can add your income, expenses and money transfers manually. Alternatively, you may import an OFX file by tapping the 5th book on the shelf under the chalkboard. OFX is an international format for exchanging financial data, and the majority of banks support it. Please note that there are several types of OFX files, and the application supports only internationally recognized format. When your transaction is cleared, you need to approve it. Tap on the check mark to approve a transaction.
You can set up transactions that will be automatically generated on a regular basis. It helps in case you have regular payments with the same amount of money (rent, mortgage, insurance and etc.). To add a recurring transaction, go to the “Recurring transactions” icon and tap the "+" button in the right upper corner. Fill in the required ﬁelds the same way you did while adding expense/income transactions.
You can monitor your Balance change history. Tap any account on the shelf and you’ll see a list of transactions on the chalkboard (the right side on the screen). The column “Balance” will display your account balance changes after every entered transaction.
After putting in the time and effort to set up your accounts, enter transactions, update and conﬁrm the ﬁgures, you can use reports to make sense out of all that information quickly and easily. The more precisely you record and categorize your transactions, the more useful Checkbook HD’s reports will be in helping you analyze your ﬁnances. To view the Pie chart report, tap a pink sticky note on the chalkboard. The report reﬂects each category share in your total income or expenses.
Checkbook HD can import transaction data from your financial institution via the Internet, which simplifies the financial management process immensely. For this purpose use the Direct Connect feature.
Before start, please, contact your financial institution support service. First of all, you need to find out whether they provide direct download method, which allows you to download your financial data directly to your Personal Financial Management (PFM) software. If such a service is supported in your institution, the next thing you should learn is if enrollment is required.
Some financial institutions require you to fill out a paper form and mail it in, then wait for a welcome packet to be mailed back to you. Others provide online enrollment, and some do not require enrollment at all. Some banks charge monthly fees for direct downloads, and some do not. Before you begin using this service, please, be sure you’ve learned all the details and are aware of all possible fees.
Once you’re enrolled, your financial institution will provide you with a username and a password to connect to its download server. These parameters vary with different institutions. Often they will not match your general online banking account access login and password. Be sure to have the appropriate login details before beginning the set up process.
In order to set up Direct Connect, first go to the account list, tap “Edit”, then tap the chosen Account and turn on the Direct Connect option (tick the field “Use Direct Connect”). Then select your bank from the list, enter the connection parameters (login/password combination) and select your bank account. After that tap the “Save” button. If you are unable to connect after repeated attempts, please contact our support service for assistance.
To download transactions directly to the app or update them tap the button with arrows in the left upper corner If you download the transactions from your bank for the first time, please, remember to assign categories to transactions manually. Next time Checkbook HD will guess the category itself. However, there might be such expenses that will be new or considerably different in amount from the previous time, and the app will not recognize them. Therefore don’t forget to assign missing categories properly.
Have an idea how we could improve the app? Let us know! To get even more exposure to your idea, you may want to post your Feature Requests. Your requests can gain traction through community input and voting. We monitor the forums to consider functionality
changes and feature requests from our user community. Make sure to Like Checkbook HD on Facebook and follow Checkbook HD on Twitter to stay updated.